School Event Management System:- Onyekwere Victory C

ABSTRACT viii The management of school events in many educational institutions remains largely manual, leading to inefficiencies, data loss, poor communication, and delays in event coordination. This study presents the design and implementation of a School Event Management System using PHP, MySQL, and XAMPP as the primary development tools. The system was conceived to provide a centralized platform for event creation, scheduling, publicity, participant registration, and ticket booking, thereby streamlining the entire event lifecycle. The research adopted a structured system analysis and design methodology, beginning with problem identification through interviews and observations, followed by requirement gathering, conceptual modeling, and system architecture design. The theoretical foundation was anchored on the Systems Theory, Technology Acceptance Model (TAM), Diffusion of Innovation Theory, and the Information Systems Success Model, which guided the technical and user-centered aspects of the system development. The implemented system consists of three core modules: user management, event management, and ticket booking. Security measures such as password hashing, input validation, and session management were integrated to enhance data protection. The MySQL database was designed to store event details, user records, and booking transactions in a relational structure that ensures data integrity and easy retrieval. Testing was carried out using both black-box and white-box techniques, with results showing that the system successfully automated event management tasks, reduced manual errors, and improved communication between event organizers and participants. The study contributes to the existing literature by demonstrating a cost-effective, scalable, and user-friendly approach to digitizing school event management processes in resource-constrained environments. However, limitations were noted in terms of dependency on stable internet connectivity and limited scalability for extremely large event volumes. Future work could focus on integrating mobile applications, real-time notifications, and Al-powered event analytics.